EMDECS System Update: Q2 2021

EMDECS System Update: Q2 2021

Please be advised that new system updates will be released on April 25th and May 2nd.  No system downtime is required.

The release date and time varies based on which EMDECS database / URL you use to access the system:

Release Notes Video Overview



Detailed release notes are listed below. 
Additional notes, bug fixes, and enhancements will be added to these release notes up to the maintenance date.

Program Area
Release Note
Type
1
Reports -> Counter Sale -> Counter Sale Invoice Register
Error when printing the Counter Sale Invoice Register if the report is scheduled and run more than once.
Bug Fix
2
 Administration -> Customer
Added currency and country code for Nigeria to Kona  
Bug Fix
3
Parts -> Counter Sale Manager
The Counter Sale Standard Invoice report does not print if the total figure is above 6 figures (100,000).
Bug Fix
4
Parts -> Receive Parts
Blank screen error pop-up when receiving parts from an in transit warehouse transfer.
Bug Fix
5
Parts -> Order Parts
The Submit / Print button from the Restock/Reorder record should close the popup, while the PO gets submitted and the PO printout gets generated.
Bug Fix
6
Parts -> Counter Sale Manager -> New Counter Sale
Select button is displayed for the user when in Ship To window. Users no longer need to scroll to view / click the select button.
Bug Fix
7
Fleet -> PM Inspection Manager
Maintenance groups are now automatically rebuilt when a unit is imported or updated.
Bug Fix
8
Fleet -> Warranty Manager -> Warranty Audit
Fix the issue where warranty 3C notes were bleeding into each other. Also some cosmetic changes on the warranty report. Auto Print the claim after the user clicks the Submit button. Also user to re-print a claim using Warranty Audit tab.
Bug Fix
9
Parts -> Inventory Adjustment  
Cosmetic changes for Inventory Adjustment Notes (both adjustment and Void notes)
Bug Fix
10
Administration -> Warehouse Manager -> Manage Part Locations
Fix issues with Part location as well as the Copy part location and move part location features in Warehouse Manager.  
Bug Fix
11
Parts -> Counter Sale Manager
Penny rounding off issue when journalizing counter sale invoices with currency conversion.
Bug Fix
12
Report>Inventory -> Warehouse Receiving
Warehouse Receivings report does not show correct receiving time, and minor cosmetic correction in the report layout.
Bug Fix
13
Parts -> Counter Sale Manager -> History tab
Aligned the Location field in counter sale history tab - cosmetic change  
Bug Fix
14
Service -> After The Fact RO  
Cosmetic change - To align Quantity field in the Labour popup in After The Fact RO
Bug Fix
15
Parts Ordering
Changed UOM in the Restock Orders screen to uppercase, instead of allowing users to enter lower case letters which can cause errors.
Bug Fix
16
Parts -> Part Master -> Print Labels
When printing part labels from the Part Master, parts that had been transferred from another warehouse were not being included unless that part had been assigned a location in the destination warehouse. There is now a By Warehouse/By Corporation radio button in the part label printing popup which lets you print labels for these parts: By warehouse works the old way, where a location is required, while the By Corporation choice lets you print transferred part labels even if a location has not yet been assigned,
Bug Fix
17
Administration -> Warehouse Manager -> Stock Replenishment tab
When entering stock replenishment details, the ordering UOM is truncated after 25 entries (bug fix to display all UOM values)
Bug Fix
18
Reports -> Inventory -> Inventory Analysis
Made a few formatting changes to the Inventory Analysis report to make it more readable.
Bug Fix
19
Financials -> AR Manager
New miscellaneous invoices created from the AR Manager screen do not get approved or display in the Approvals screen. The system will now create approvals for Misc AR invoices
Bug Fix
20
Fleet -> History -> Repair Order
Display correct Total Number of Rows in the RO History screen. The records and totals on the screen should match the export.  
Bug Fix
21
Parts -> Counter Sale Manager
Reorganized the data on the standard Counter Sale Invoice print-out so that long (>12 character) customer PO numbers are shown completely.
Bug Fix
22
Parts -> Part Master -> Stock Availability
Double warehouse locations for Core Parts in Kona
Bug Fix
23
Service -> Service Board
Search by Owner doesn't work on WIP Tab - Service Board
Bug Fix
24
Service -> Complete RO -> Closed RO screen
Standard Invoice format does not print successfully when Dutch is selected as the language on sign in.
Bug Fix
25
Fleet -> Unit Master
Unit Master "Alternate Unit Number" field does not allow for alphanumeric character entries on Kona
Bug Fix
26
Fleet -> PM Service Due
Allow for selection of up to 20,000   units on the due reading slider for the Kona PM Service Due Screen and also fix the Due in Readings slider, since the functionality was broken.  
Bug Fix
27
Parts -> Counter Sale Manager
Cosmetic fix to change the layout of counter sales a bit and get rid of extra scroll bars  
Bug Fix
28
Service -> Service Board -> Work In Progress
Ensure when a PM is added to an RO by a manager, the correct technician name is displayed in the header and on the line items on the Work In Progress screen. 
Bug Fix
29
Services -> Complete RO
More specific error message when attempting to remove a sublet part that has been processed on a repair order to explain why the part cannot be removed in place of an ORA database error.
Bug Fix
30
Parts -> Part Master -> Import Parts
Part import can shift the retail and standard price decimal position  in some Excel file formats.
Bug Fix
31
Tech RO -> signature on PM inspection form
Cosmetic change to center the signature box.
Bug Fix
32
Financial -> AP Manager
Add From Date and To Date to the AP Manager screen  
New Feature
33
Parts -> Part Master
A simplified part master lookup screen can be used in place of the existing part master screen (using a system security key UsePartMasterAtAGlance)
New Feature
34
Service -> Approvals
A system administration option has been added to allow de-activation of Approval setup.  
New Feature
35
Financial -> Financial Manager
EMDECS will now automatically assign period controls as soon as an accounting period/year is created.  
New Feature
36
Financials -> AR Manager
Added a clearing screen to remove outstanding invoices.  
New Feature
37
Service -> SRT Guide
Label change on the SRT guide screen. Added name to Add button for SRT Categories
New Feature
38
Administration -> Customer
The automatic email that can be sent out to customer contacts can now be created in the customer screen to use rich text, such as bold text or a hyperlink. Previously only plain text could be used.
New Feature
39
Reports -> Inventory -> Parts Counted
Parts Counted report contains duplicate records (removed voided counts from the Inventory Parts Counted report).
New Feature
40
Parts -> Order Parts
Part UOM conversion factor could be set to zero, causing errors when receiving parts. 0 and negative values are no longer accepted in the conversion field.
New Feature
41
Reports -> Fleet -> PM Schedule by customer
The PM Schedule by Customer Report now sort each customer's displayed units by remaining reading, so that it is easier to tell which units are coming due sooner and which are going to be later.
New Feature
42
Reports
The new Vendor Performance report shows how quickly parts vendors fulfill orders you give them (calculated as the amount of time between when a PO is submitted and when the matching receiving is entered into the system).
New Feature
43
Reports -> Charge Out Repairs -> Print WO Invoice
Add Invoice To parameter to the Print WO Invoices report off of Charge Out Repair, so the user can run reports based on who is paying for the work instead of who the unit belongs to.  
New Feature
44
Administration -> Customer -> Countersale (new tab)
Setup customer alert notes for Counter Sales
New Feature
45
N/A
Added a work order invoice template that hides the tech name(s) and labour unit charge.
New Feature
46
N/A
Full Accounting customers have a new report, Transactions with No Journal Batch, which can be printed from the Financial Manager screen or the Reports > Financials screen.
New Feature
47
Administration -> Corporate Setup Manager -> Invoice Setup
If you use the standard Work Order Invoice format, you now have the option of hiding a zero-amount shop charge on it. The default remains showing it as a zero-value line item, but if you would like to use this option please reach out to BrightOrder Customer Experience.
New Feature
48
Financials -> AR Manager
Batch numbers are now displayed on the Customer Receipt screen
New Feature
49
Parts -> Order Parts
Display on-hand quantity of parts when ordering parts (for Open PO's).
New Feature
50
Reports -> AR -> Customer Statement
Two new filters have been added to the Customer Statement report, one which shows or hides due dates, and one which shows/hides corporate information from the header of the report.
New Feature
51
Fleet -> Unit Master
Users with the AllowToEditReadings security key enabled now have an option in the Unit Master's Things to Do panel for bulk updating of unit readings.
New Feature
52
Financials -> Financial Manager
Kona's accounting module now supports QuickBooks Online, Canadian version.
New Feature
53
Parts -> Part Master
The Unit Master has been simplified to display an overview containing core unit information.
New Feature
54
Service -> Complete RO
Allow issuing parts to positions. The position is based on diagrams/layouts that exist in the corporation. It is tied to the layout that is linked to the unit itself.
New Feature
55
EMDECSApp for Android
A new repair history module has been added to the EMDECS mobile app. Repair history will show owner's all the repairs that the unit has had, linked through the unit's VIN number.
New Feature
56
Reports -> Shop Management -> Internal Repair RO Cost Detail
We've added an export version of the Internal Repair Order Cost Detail report, for use by users who want to analyze that report data in another program.
New Feature
57
Fleet -> Specifications
Added URL link to the Unit Specification record, where the link can open the page in a separate tab.
New Feature
58
Reports
For customers using the Rental/Lease module, a report has been added that lists rented units whose renters' insurance information is due to expire soon.
New Feature

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