EMDECS System Update: Q1 2021

EMDECS System Update: Q1 2021

Please be advised that new system updates will be released on February 14th and February 21st.  No system downtime is required.

Release Notes Video Overview



The release date and time varies based on which EMDECS database / URL you use to access the system:


Release notes are listed below. 
Additional notes, bug fixes, and enhancements will be added to these release notes up to the maintenance date.


Program Area
Release Note
Type
1
Administration  -> Customer -> Country drop-down
Nicaragua has been added to the pull down country code when creating new customers. Add new currency to the currency drop down selection.  
New Feature
2
Fleet -> Unit Master
Bug fix for a pop-up error message when adding Equipment Type, Colour, Axles in Unit Master.
Bug Fix
3
Service -> Complete RO
Bug fix to restrict the Internal RO field to 25 characters on the RO
Bug Fix
4
Financials -> Financial Manager
Added capability to export a single invoice from the Export Journals screen for all types of invoices. Drill downs on the exported invoices will show invoice details, enabling users to export individual invoices.
New Feature
5
Service -> Service Board -> Estimate
When adding a core part by itself on an estimate, the estimated quantity should default to negative 1, since this is a core return.  
Bug Fix
6
Service -> Service Board -> Print
Bug fix to print and show full list of units in Arrivals tab.
Bug Fix
7
Fleet -> History -> Repair Order
Added "From Invoice Date" and "To Invoice Date" ranges to the RO History screen.  
New Feature
8
Service -> SRT Guide
Allow deactivation and reactivation of SRT Guides.
New Feature
9
Administration -> Standard Codes
RO Alert Notes have been added to Standard Codes. This allows users to show RO Alerts that are tied to the customer record.
New Feature
10
Servic-> service board -> Estimate
Cannot delete a part linked with a Core on an estimate.
Bug Fix
11
Parts -> Counter Sale Manager
Added a Profit and Loss hyperlink to the counter sale screen.  
New Feature
12
Parts -> Counter Sale Manager
Added a display of the part on hand and location at the line item level on open counter sales.
New Feature
13
Administration -> Customer -> click on a customer name
Users can now set a GL account group for specific customers in the Customer Record screen
New Feature
14
Fleet -> PM Inspection manager -> Print
Fixed an issue where special characters in a PM inspection could prevent the PM Inspection report from printing,
Bug Fix
15
Fleet -> Campaign Manager
A field in the Campaigns wizard where the text entered for the campaign type could overlap other elements in the screen has been corrected.
Bug Fix
16
Services -> Complete RO > Invoiced
Bug fix to show details of the invoice correctly for NoSignature invoice format.
Bug Fix
17
Parts -> Inventory Adjustment
The inventory adjustment functionality has been reworked so that it is easier to use and has better performance,
New Feature
18
Fleet -> Unit Master -> Invoice To Customer
Allow Invoice To changes to be saved in Unit Master.
Bug Fix
19
Financials -> Financial Manager
AP Journal errors could be caused by a missing facility code.
Bug Fix
20
Reports -> Employee -> Employee Timesheet by Summary
Data fix in the Employee Time Sheet Summary By report.
Bug Fix
21
Fleet -> Warranty -> Warranty Audit
Changed the way average labor costs are calculated on the Warranty Claim printout to not include labor lines with no charge hours.
Bug Fix
22
Report -> Shop Management -> Internal Repair Cost Total Detail report
The Internal Repair Cost Order Detail report now includes a grand total of the Actual Hours on the report.
New Feature
23
Financial -> Financial Manager  
The Added Cost amount on the supplier invoice number drill down, is printing twice, once as hyperlink, other times as fixed entry.
Bug Fix
24
Reports -> Inventory Warehouse Receiving  
Warehouse Receivings report currently does not pull information for receivings that do not have a corresponding PO.
Bug Fix
25
Parts -> Order Parts
Bug Fix: allow user to cancel negative quantity line items on a PO through Kona
Bug Fix
26
Parts -> Part Master
New functionality has been added to the Parts Master so that part costs can be updated in bulk.
New Feature
27
Administration -> Customer
Driver's Instructions can now be added to locations in Customer records. This field is connected to the matching field in Forms, so EMDECS customers that have already been using this feature in Gen One will automatically have their instructions brought over into Gen Two.
New Feature
28
Tech RO / Service -> Complete RO
When you fail a Number condition (outside range of min and max for pass), it is detected as a defect but the defect is NOT added as work required on the RO or to the unit
Bug Fix
29
Tech RO / Service -> Complete RO
Labor line notes (either 3Cs or Notes, depending on your corporation's setup) are now included on the Work Order Invoice Detail report.
New Feature
30
Administration -> Standard Codes
Contact types are now supported, and they can be assigned to customer contacts.
New Feature
31
Service -> Complete RO
The hourly cost of a labor line may now be shown in repair orders. Contact BrightOrder if you would like to use this feature.
Bug Fix

32
Fleet -> History -> Parts
A filter for Product Group has been added to the Parts History export, in the Advanced Search options.
New Feature
33
Administration -> Corporate Setup Manager -> Warehouses -> click on warehouse name -> Auto Replenishment
Auto replenishment can been enabled at the warehouse level.
New Feature
34
Reports -> Fleet -> Safety Certificates
Fixed date cutoff display error on the Safety Certificates report.
Bug Fix
35
Parts -> Receive parts -> Quick Receiving
When quick receiving an alternate vendor catalog part, both the main part number and the vendor's catalog part number are shown in the quick receiving screen, to better reflect what is actually being ordered.
New Feature
36

Administration -> Customer -> Invoice Attention
Changed the counter sale invoice so that, when printed with a customer address that has an "Attention To" set up, this information will be included on the invoice in the address block.
Bug Fix
37
Fleet -> Unit Master
If your corporation is set to use Fixed PM schedules, new units created on the fly while using other functionality now will be set to fixed PM automatically A security key, CanChangeUnitToFixPM, has been added so that some users in your company can be allowed to change units to be Fixed PM or not, while others will only be able to see the setting in the Unit Master screen but not change it.
New Feature
38
Fleet -> Unit Master
Alternate unit number field has been added to Kona Unit Master
New Feature
39
Service -> CompleteRO -> Repair Order
Changed the way the PM Inspection Report shows deferred work. Previously one entry would be shown for every time the work was deferred. Now only the most recent deferral will be shown.
Bug Fix
40
Service -> Service Board -> Estimate
Service managers have a new unvoid option to recover deleted estimates.
New Feature
41
Service -> Complete RO -> Repair Order
Technician and corporate tax number can now be shown on work order invoices.
New Feature
42
Service -> Complete RO
Text from the Make&Model field overlaps with the RO#/Certificate fields after 18 characters
Bug Fix
43
Parts -> Counter Sale Manager -> Order Requests
When processing an order request invoice, the Order Charge column should now display the value from the Order Request instead of the part last received cost, in the event that another receiving for that part was done in the time between receiving the order request and invoicing it.
Bug Fix
44
Service -> Complete RO
Adding surcharges to a work order after updating the Flat Rate results in an error when trying to invoice
Bug Fix
45
Financials -> Financial Manager
Add GL Mapping for Earning Accounts
New Feature
46
Service -> Complete RO
Non-repair bills should be displayed on the Complete RO screen, using the Invoiced radio button, on the date they are invoiced-
Bug Fix
47
Financials -> AR Manager
Added From and To date to Outstanding Invoices tab in AR Manager screen.
New Feature
48
Financials -> AR Manager -> Outstanding Invoices -> Receive Payment -> Add Outstanding Invoices
The popup for selecting the customer invoices to be paid when receiving payment can now be sorted by any column, so that it is easier to find particular invoices.
New Feature
49
Reports -> Shop Management -> Unit Reading
Added filter by Equipment Type on the Unit Reading report.
New Feature
50
Financials -> Financial Manager -> GL Mapping
Fixed a bug where newly added accounts in the GL Mapping Added Cost screen would not show even though they had been added correctly.
Bug Fix
51
Reports -> Employees -> Employee Time Sheet Summary Export
The number of work orders worked on by an employee is now included in the Employee Time Sheet Summary Report
New Feature
52
Reports -> Charge Out Repairs -> Invoice Repair Summary
Changed the way the Invoice Repair Summary works when scheduled. Previously the report would show data for a number of days back counting from the date the schedule was created. Now it uses the date the report runs.
Bug Fix
53
Reports
Added a new report, Contract Price List, which can be used to print a list of parts and their associated prices if you select a parts price contract you have set up previously, or a price list for a customer if you have assigned prices to that customer directly.
New Feature
54
Reports
The unit reading report now allows you to filter out inactive units or leave them in, as required.
New Feature
55
Financials -> Financial Manager
A new Accounting Export Setup Wizard has been created to simplify the accounting set up for different accounting interfaces.
New Feature
56
Administration -> VMRS Icon Manager
Users can now sort ascending/descending by the 'Assembly Code' and the Description code in VMRS Icon Manager
New Feature
57
Parts -> Counter Sale Manager
A new status has been added to the Counter Sales screen: Open, Estimate, Both. When a counter sale invoice is deleted, the counter sale will show the last status before it was invoicd.
New Feature
58
Financials -> AR Manager
The financial management module of the software now supports issuing and printing refund cheques.
New Feature

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