Additional part settings can be added by
clicking Advanced to expand the advanced settings section. These fields are all
optional. Click OK at the bottom of the screen to save and
create the new part.
Definitions for each field are listed below:
Part # : Enter a unique part number for each part. If different manufacturers use the same part number in their systems,
you will need to make them unique in EMDECS (i.e. enter 123456789-ACME as a
part number instead of just 123456789 if the part number is already in EMDECS
under a different part manufacturer or vendor). The part number can contain
letters, numbers, and standard English language keyboard special characters. It
cannot contain other special characters, such as degree symbols (°) or lettings
with accents (i.e. á, é, í, ó, ú, ü, ñ, etc).
Description: Long form
description of the part number. The description can also contain letters,
numbers, and standard English language keyboard special characters.
Stocking UOM : Unit of
measurement. Select a unit of measure from the drop-down list.
Stock Part: Check this box to
add the part to your parts catalog list. If this is not checked, the part is
added as a non-catalog part.
Product Group: Product groups
are used to group parts (i.e. filters, engine parts, tires, miscellaneous
parts, etc.) Select a part product group from the drop-down list.
Cost: Purchase cost of the part.
Costing Method: Your system
default costing method will populate automatically. This can be changed for
individual part numbers.
GL Account Group: Select a GL
Account Group if the part cost should be tied to a specific GL account. Leave
this blank to use the system default GL accounts for parts sales.
Vendor: The default preferred
vendor when the part is ordered on POs or quick receivings.
Core Part #: Click the Select
Core Part link to link the part to a core. A window will pop up to
select an existing part to be the core, or to create a new core part.
Inventory Line (aka manufacturer): The
Inventory Line is used to group parts by manufacturer.
Inventory Class: An optional
inventory classification field.
Markup Group: Select a markup
group if the part should be sold / marked up according to a specific part
markup group you have configured in EMDECS. Leave this blank if the part mark
up or sale price should follow the customer contract or system default markup
Warranty: If a warranty applies
to the part, select the appropriate warranty code from the drop-down list.
UPC Barcode and Quantity: Using
a barcode scanner, you can scan a the barcode label on the vendor's packaging
and record the quantity of parts in the package.
Warehouse: To set a warehouse
storage location, enter the warehouse name.
Location: Sets the default
storage location for the selected warehouse.
Replenishment: Sets Min and Max
stocking levels for generating replenishment purchase orders.
If you select the option to create a new core
part, then fill out the form to add a new part number as the core for the main
park. Click Link Core at the bottom of
the screen to add the part and complete the core linkage.
Below are examples of how core part transactions are handled in EMDECS:
Whenever a part with a core is added to a repair order, counter sale, or
purchase order, both the main part and the core part will be added together at
the same time.
To return a core part, add it to the same order and the system will detect
it is a core and defaults to performing a core return (adds the part with a
negative quantity, -1, to credit back for the return of the core.
Adding a part linked to a core on a counter sale
results in both the main part and core part being listed. When a core is added,
counter sales also default to the core return option, as pictured below.
Pictured below is an example of adding the main part to a part purchase
order. Both the main part and core are added to the order list.